General Characteristics
The Office Support Administrator II applies specific knowledge and principles and practices at an above basic level and uses standard techniques, procedures, and criteria to perform tasks as part of a broader assignment. Work assigned to Office Support Administrators may range from very routine and procedural duties, such as providing receptionist, phone, and typing services, to more advanced duties such as assisting with conferences, meetings, local and office events, arranging travel, maintaining schedules and calendars for others, completing forms, and assisting with project documentation and/or other special assignments.
Key Responsibilities:
- Greets incoming guest/vendors and answers phones during normal business hours
- Package pickup/delivery
- Sorts and distributes incoming mail, prepares outgoing mail and packages
- Orders, checks in, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.)
- Advanced typing, copying, printing, binding
- Scans/sends documents to clients, sub-consultants, and other Garver offices
- Scans documents to electronic files
- Above basic data entry in Vision (unit logs and expenses)
- Services office vehicles as needed, maintains vehicle log
- Assists with office vehicle tag renewals
- Plans, coordinates, facilitates, executes, and cleans up office events (holiday party, summer picnic, retirements, morale, etc.)
- Assists with travel arrangements
- Ensures cleanliness of all office areas (outside of janitorial services)
- Communication with and coordination of office cleaning service and repair
- Coordinates meetings (meals, venue, AV, etc.)
- Efficiently sets up, dismantles, and rearranges conference room furniture, even for consecutive back-to-back meetings
- Assists with agendas, meeting minutes and may attends meetings
- May code, route, and track invoices.
- Performs other clerical or administrative duties as needed
- Prepares expense reports
- Generates documents such as letters, memos
- Generates above basic spreadsheets and presentations
- Active participant in inner-office activities (IE Garver Gives)
- The ability to bend and lift 20 to 30lbs required
- Other duties as assigned
- This is an on-site/in office position
Education/Professional Experience:
- High School diploma
- College level courses or professional certifications (preferred)
- Three+ (3) years of related experience
Communication Skills:
- Possesses above basic oral and written communication skills.
- Interacts with staff, clients, sub-contractors, and the public in general.
- Customer Service
- Telephone Etiquette
Technical Skills:
- Microsoft Office Suite Proficiency
- Microsoft Teams (preferred)
- Basic Office Equipment (phones, copier, scanner)
- Advanced Office Equipment (binding equipment, large format scanner and plotter)
- Data entry, General Computer and Data Entry
Grow With Us
Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.
Founded in 1919, Garver is an employee-owned engineering, planning, and environmental services firm focused on aviation, transportation, buildings, federal, water and wastewater services; surveying; advisory services; and construction engineering and inspection. In the top 100 of Engineering News-Record's Top 500 Design Firms list, with more than 1,300 employees, Garver has a people-first culture that drives innovative, client-first service and is consistently recognized as a best firm to work for by Zweig Group. Learn how Garver invests in people and places they call home at GarverUSA.com.
Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.
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