Job Summary
The Immigration & Compliance Specialist supports organizational compliance initiatives by administering employment-based immigration programs, monitoring workforce compliance requirements, and coordinating key HR operational processes. This role serves as a subject matter resource for immigration administration, affirmative action activities, and remote worker compliance. The position partners closely with employees, managers, legal counsel, vendors, and HR stakeholders to ensure compliance with applicable regulations and company policies while maintaining accurate records and documentation. Additionally, the role provides cross-functional support and backup coverage for HR operations and onboarding activities.
Essential Duties and Responsibilities
- Administer and coordinate employment-based immigration processes, including case tracking, documentation management, employee communications, and collaboration with immigration counsel and external vendors.
- Conduct annual immigration compliance reviews and audits to ensure adherence to applicable laws, regulations, and company policies.
- Maintain immigration records and reporting requirements in accordance with federal regulations and organizational standards.
- Manage remote worker location processes, including tracking remote work arrangements, maintaining related documentation, and supporting compliance with applicable employment, tax, and regulatory requirements.
- Coordinate and administer remote worker agreements and contract documentation as required.
- Oversee employment-related drug screening processes, including vendor coordination, status tracking, and record maintenance.
- Support Affirmative Action Program (AAP) initiatives, data collection, reporting activities, and compliance requirements.
- Assist with audits, workforce analyses, and compliance reviews related to federal, state, and local regulations.
- Provide backup support for HR data administration activities, including employee data updates, audits, reporting, and HRIS-related processes.
- Maintain accurate records and documentation in accordance with company policies and regulatory requirements.
- Respond to employee, manager, and stakeholder inquiries related to immigration, compliance, and assigned HR programs.
- Partner with internal stakeholders to support compliance initiatives and process improvements.
- Protect the confidentiality of sensitive employee and organizational information.
- Perform other duties as assigned.
Required Qualifications
- Associate's degree in Human Resources, Business Administration, Legal Studies, or a related field, or equivalent combination of education and experience.
- Two or more years of experience in Human Resources, compliance administration, immigration administration, or a related field.
- Experience coordinating processes requiring regulatory compliance and detailed documentation.
- Strong organizational and project coordination skills.
- Experience maintaining confidential employee records and information.Proficiency with Microsoft Office applications, including Excel.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and deadlines with a high degree of accuracy.
Preferred Qualifications
- Bachelor's degree in Human Resources, Business Administration, Legal Studies, or a related field.
- Experience supporting employment-based immigration programs and processes.
- Experience with Affirmative Action Programs and compliance reporting.
- Knowledge of remote workforce compliance considerations.
- Experience with HRIS platforms such as ADP or similar systems.
- HR certification such as SHRM-CP, PHR, or equivalent.
Knowledge and Skills
- Knowledge of employment-based immigration processes and documentation requirements.
- Understanding of HR compliance principles, recordkeeping requirements, and workforce regulations.
- Knowledge of affirmative action compliance and reporting practices.
- Ability to audit, analyze, and maintain compliance-related records and data.
- Strong attention to detail and commitment to accuracy.
- Excellent organizational, time management, and follow-up skills.
- Strong customer service orientation and ability to communicate effectively with employees and managers.
- Ability to maintain confidentiality and exercise sound judgment.
- Ability to work collaboratively across departments and with external partners.
Working Conditions and Physical Requirements
- Primarily office-based work environment with the ability to work in a hybrid setting, where applicable.
- Occasional travel may be required for meetings or trainings.
- Prolonged periods of sitting and working at a computer.
- Must be able to communicate effectively and perform the essential functions of the position with or without reasonable accommodation.
Position Type, Expected Hours of Work and FLSA Considerations
- Full-time position.
- Typical work schedule is Monday through Friday during standard business hours, with flexibility as business needs require.
- Position is expected to be classified as Non-Exempt, subject to review based on final job duties and applicable federal, state, and local wage and hour laws.
Location and Telecommuting
Location flexible to a Garver office, with preferred locations including Rogers, AR; Frisco, TX; or Dallas, TX. Hybrid work arrangements may be available based on business needs.
Grow With Us
Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.
Founded in 1919, Garver is an employee-owned engineering, planning, and environmental services firm focused on aviation, transportation, buildings, federal, water and wastewater services; surveying; advisory services; and construction engineering and inspection. In the top 100 of Engineering News-Record’s Top 500 Design Firms list, with more than 1,500 employees, Garver provides an exceptional level of client service that reflects our people-first culture, which has achieved Zweig Group Best Firm to Work For Legacy Status. Learn how Garver invests in people and places they call home at GarverUSA.com.
Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.
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