Garver's growing Transportation team is looking to add a Project Administrative Assistant to our San Antonio Transportation Team. We are looking for someone to work collaboratively with our team on specific short- and long-term projects. The primary responsibility of the Project Administrative Assistant is to perform as an assistant to Project Managers as they execute projects working on multiple projects, with multiple Project Managers.
General Responsibilities:
- Work collaboratively with the project manager and team to maximize productivity
- Report updates verbally and in written form to management
- Demonstrate commitment to clients' needs and confidentiality continuously
- Assist with agendas, meeting minutes, and may attend meetings
- Compiling documents, including Word and Excel files, for submittal to the client
- Drafting project correspondences
- Document printing for submittal to the client and submittal coordination, including distribution
- Assisting with project closeouts
- Assist with travel arrangements
- Coordinate meetings (meals, venue, AV, etc.)
- Document formatting in both Word and Excel
- Event and meeting planning/coordination
- General administrative tasks as directed
Requirements:
- Associate’s degree in a related field
- Minimum of 5 years' work experience in administration, office management, or other relevant industry
- Excellent computer skills, including experience with Microsoft Office Suite
Qualifications:
- Exceptional communication and interpersonal skills
- Keen attention to detail and an aptitude for problem-solving
- Able to proactively address potential issues
- Collaborative working style and team-player attitude
- Positive and encouraging personality
- Able to work independently with little supervision
- Highly motivated with a strong work ethic
- Reliable, trustworthy, and committed to the team's success
- Outstanding organizational skills and ability to prioritize tasks
- Able to thrive in a high-volume, deadline-driven work environment
Grow With Us
Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.
Founded in 1919, Garver is an employee-owned engineering, planning, and environmental services firm focused on aviation, transportation, buildings, federal, water and wastewater services; surveying; advisory services; and construction engineering and inspection. In the top 100 of Engineering News-Record's Top 500 Design Firms list, with more than 1,300 employees, Garver has a people-first culture that drives innovative, client-first service and is consistently recognized as a best firm to work for by Zweig Group. Learn how Garver invests in people and places they call home at GarverUSA.com.
Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.
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